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How Often Should your Office or Facility be Cleaned? A Guide for Businesses

Saturday, 25th January 2025

Maintaining a clean and organized office or facility is essential for the health, safety and productivity of your team. A clean workspace not only creates a professional image for your clients but also ensures a comfortable and hygienic environment for you and your employees.  The frequency of cleaning can vary depending on the type of business, the size of the facility and specific needs.

In this guide, we'll explore how often your office or facility should be cleaned and why regular cleaning is crucial for your business.

Daily Cleaning: High-Traffic Areas

Certain areas of your office or facility experience heavy foot traffic throughout the day and may require daily attention. These high-traffic zones accumulate dust, dirt and germs quickly, making them a priority for daily cleaning.

Areas to Clean Daily:

• Toilets/Restrooms: Public toilets require frequent cleaning to ensure proper sanitation, which prevents the spread of germs. Daily cleaning should include wiping down sinks, countertops, toilets and replenishing supplies such as toilet rolls and hand soap;
• Lobbies, Foyers and Reception Areas: These areas should be cleaned daily, with a focus on dusting, vacuuming and disinfecting of surfaces. The lobbies and reception areas are the first impression clients have of your business, so maintaining a polished appearance is key;
• Kitchen and Break Areas: Staff kitchens, break rooms and dining areas can quickly accumulate food waste, spills and bacteria. Daily cleaning of these areas will prevent unpleasant odours and bacteria presence;
  
• High-Touch Surfaces: Desks, phones, keyboards, light switches, doorknobs, door push bars and plates, elevator buttons - these all are high-touch areas that should be wiped down every day to reduce the spread of germs and ensure a healthier work environment;
• Waste and Recycling: Emptying waste bins and recycling containers daily helps prevent the buildup of waste, unpleasant odours and pests;

Weekly Cleaning: General Maintenance

While daily cleaning is essential for high-traffic areas, weekly cleaning can focus on maintaining other spaces within the office or facility that aren't exposed to as much activity. Weekly cleaning allows for keeping less visible areas clean and organized.

Areas to Clean Weekly:

• Floors: Depending on the type of flooring in your office (carpet, hardwood, vinyl, concrete), vacuuming, mopping and buffing floors should be carried out weekly to maintain their good appearance and overall cleanliness;
• Windows: Windows can accumulate dust, fingerprints and streak over time. Regular weekly or bi-weekly cleaning ensures clear and bright views;
  
• Surfaces and Furniture: Desks, chairs and other furniture can accumulate dust, debris and spills. A thorough cleaning of these items weekly will maintain their appearance and hygiene;
• Walls and Baseboards: These areas can often be overlooked but should be cleaned weekly to prevent dust buildup and to maintain a polished look;

Monthly Cleaning: Deep-Cleaning Tasks

Monthly cleaning should focus on areas that don't require attention every week but still need an occasional deep cleaning to keep your office or facility overall appearance in top shape.

Areas to Clean Monthly:

• Air Vents and HVAC Systems: Dust and debris can accumulate in air vents, which can affect air quality. Cleaning these vents monthly helps improve air circulation and ensures that the HVAC systems are working efficiently;
• Carpet Deep Cleaning: Over time, carpets can trap significant amount of dirt, dust and allergens (especially in the areas with high traffic). A carpet deep cleaning on a monthly basis will help prolong the life of your carpets and improve indoor air quality. Clean and fresh carpets give professional look and memorable first impression;
  
• Upholstered Furniture: Office chairs, couches, sofas and other upholstered furniture should be vacuumed and cleaned regularly to remove dirt and stains. Monthly cleaning can help maintain the quality of the workspace furniture;
• External Windows: Cleaning office or facility windows from outside can be a monthly task to maintain a clear and streak-free view. Clean front windows are visually pleasing and attract potential customers;
• Light Fixtures: Dust, cobwebs and dirt can accumulate on light fixtures, reducing their brightness and making them look neglected. Cleaning them monthly ensures they continue to function properly and look shiny;

Quarterly Cleaning: Seasonal Cleaning

Some cleaning tasks may only need to be addressed a few times a year, depending on the size and type of business. These tasks are not crucial for a day-to-day running of the office or facility, but still important for maintaining overall cleanliness and preventing major dirt buildup.

Areas to Clean Quarterly:

• Deep Cleaning of Restrooms: In addition to daily and weekly cleaning, a quarterly deep cleaning of restrooms ensures that hard-to-reach places are cleaned thoroughly, including grout, tiles and behind toilets;
• High-Access Areas: For offices or facilities with tall ceilings or hard-to-reach areas (like skylights or ceiling fans), these areas should be cleaned quarterly to remove dust and prevent dirt buildup;
  
• Equipment: Machinery and equipment should be cleaned and inspected quarterly to ensure efficiency and cleanliness;
• Pressure Washing: If your facility has outdoor spaces, like sidewalks, parking lots or building exteriors, quarterly pressure washing can help maintain a clean and professional appearance;

Annual Cleaning: Full-Service Clean

An annual cleaning is a thorough, full-service cleaning of your entire office or facility. This can be scheduled during off-hours or in the off-season, when business activity is slower or reduced. Annual cleaning typically includes some of the previously explained tasks and may also involve specialized services.

Areas to Clean Annually:

• Floor Restoration Cleaning: If your facility has hard floors like tiles, vinyl or wood, a deep restoration treatment (such as buffing, stripping or waxing) should be done annually to maintain the floor's durability and good appearance;
• Full Carpet Restoration: In addition to monthly maintenance deep cleanings, carpets should undergo an annual restoration, such as steam cleaning (hot water extraction) or shampooing, to remove deep-set dirt and stains;
  
• Exterior Building Cleaning: Depending on your building’s exterior material, an annual cleaning might include complete window cleaning, pressure washing or power scrubbing to keep the building looking fresh and professional;
  

Why Consistent Cleaning Matters?

Regular cleaning of your office or facility is essential for several reasons:

• Health and Hygiene: Regular cleaning reduces the spread of germs, bacteria and allergens, promoting a healthier work environment for employees and visitors;
• Productivity: A clean, organized workspace boosts employee morale and productivity by creating a comfortable, safe and distraction-free environment;
  
• Professional Image: A clean and well-maintained facility presents a professional image to clients, visitors and potential business partners;
  
• Safety: Regular cleaning helps prevent accidents and injuries, such as slips, trips and falls caused by spills or clutter;

The frequency of cleaning in your office or commercial facility depends on factors like the number of employees, foot traffic, the nature of your business and specific hygiene requirements. A combination of daily, weekly, monthly and quarterly cleaning will ensure that your facility stays clean, healthy and presentable all year-round.

If you're unsure about the cleaning needs of your facility, consult with a professional commercial cleaning service provider who can create a customized cleaning schedule that fits your business’s requirements. A clean space is not just about aesthetics - it’s about creating a productive, safe and positive environment for your employees and clients.

Choose MCCS Commercial Cleaning Specialists

Looking for a reliable commercial cleaning company? Contact us today to discuss how we can help keep your business clean and hygienic. MCCS Cleaning have tailored cleaning solutions that will meet your professional requirements.